Photograph the invoices or drop in the files. StallTab reads every line, matches it to the horse it was for, prices it from your own list, and puts it on that owner's bill — vet, farrier, dentist, chiropractor, supplements, board and training, in one run.
Every dollar between what came in and what went out has a reason, on the screen, in plain words — and the run will not call itself finished while anything is still unexplained.
Not a general-purpose stable app with a billing tab bolted on. Every part of this started as something somebody was doing by hand at six in the evening.
Take a photo of the vet's invoice or drop in the PDF. StallTab reads it — line by line, with the horse, the date, the drug and the quantity — and shows you what it found before anything is billed. Same for the farrier's month-end sheet, the dentist, the chiropractor, the supplement order.
Each line lands on its horse, priced from your list, on that owner's invoice, with the vendor and the day still attached so the owner can see what they are paying for. A line it cannot place is held out and flagged, not guessed at.
Fronts and backs priced differently. Back shoes from your second farrier at his rate. Your markup on the vet's drugs. Whatever you actually charge.
Rhino and flu, West Nile, tetanus, deworming, trimming, Coggins. StallTab reads the health record to work out when each horse was last done and when it comes due again. Mark one done and it writes the record that proves it — so the next date follows from something that actually happened.
Folded up by item, not a wall of two hundred chips. Open Deworming and you get the twelve horses, not the whole barn.
Your barn manager marks reminders done from the aisle while your bookkeeper enters invoices and you run the billing. Each of them writes only what they changed. If two people touch the same horse, the second one is told who got there first — instead of quietly writing over them.
Owner, admin, bookkeeper, barn manager, barn staff. Each sees what they need and nothing else.
Horses and owners first, then your price list, then your people. It is an afternoon's work, not a project.
Barn names, registered names, sires and dams, owners, locations — one file, one go. Common column names are recognised however you have spelled them, so you are not renaming headings to match us.
A spreadsheet of horses and owners is all we need to start. Bring the last farrier, dentist, vaccination, Coggins and deworming dates in the same file and your reminders are right from day one instead of after a cycle.
A drawer of vet invoices and a whiteboard is a starting point like any other. It is the one case where you probably want us to do the typing.
Spreadsheets, a folder of invoices, whatever your last program will give you — in whatever shape it is in. We load your horses, owners and prices, reconcile a month against your own records, and sit with you until the numbers agree. Then you go live on a barn that is already right.
No — and not because we hide the buttons. Every barn's records sit under its own key, and the rules that enforce it run on the server, not in the browser. A request for another barn's data is refused before it reaches anything. Your people see your barn. Nobody else's people can.
You get billed for the days it was there, at that horse's rate, and the invoice says which days. Arrivals and departures are entered in the middle of a billing run without starting the run over, because that is when you usually find out about them.
Yes. Your finished invoices export to Excel any time you want them. To have them go straight into QuickBooks instead, we connect your account during setup and every billing run pushes to it from then on — no exporting, no importing, no retyping. Lining your chart of accounts, customers and items up with your horses and owners is part of what setup covers.
Every horse, health record, invoice and price list exports to Excel any day you like — including the last one. No export fee, nothing held back, no phone call required to get your own data.
It is a web page, so it works on whatever is in your pocket. Nothing to install, nothing to update, and your barn manager marking a reminder done in the aisle is the normal way to use it.
Your records are backed up nightly, with point-in-time recovery on top of that, on the same infrastructure banks and hospitals run on. And you can pull every bit of it out to Excel whenever you want — it is not locked in a format only we can read.
No per-horse metering, no charge for adding your bookkeeper, no separate module for health records.